Medical Billing Virtual Assistants
A medical billing virtual assistant is a full-time remote biller who works inside your EHR and clearinghouse. They submit claims, post payments and work denials and A/R for your practice only.
We recruit them for your specialty and software, then handle payroll, HR and compliance. You pay one flat monthly rate. No upfront fees. No placement costs. No long-term contracts.
Zero Risk: You don’t pay if you don’t hire
The Integrated Hire Difference:
The same work as an in-house biller, done remotely in your systems during your business hours.
Enters charges, scrubs claims for coding and demographic errors, and submits clean claims through your clearinghouse.
Verifies coverage before visits, then submits and follows up on prior authorizations so services don’t turn into write-offs.
Posts ERA and EOB payments and adjustments, flags underpayments and reconciles deposits.
Works rejections and denials, corrects and resubmits claims, and writes appeals with the right documentation.
Chases unpaid claims through payer portals and by phone, and keeps your aging report moving.
Sends statements, answers patient billing questions and sets up payment plans under your policies.
We search for candidates who have used your EHR, practice management system and clearinghouse, so your new biller doesn’t spend their first month learning it. The numbers below are experienced billing and A/R applicants in our pipeline who list each system.
100+ experienced applicants. Charge review, claim submission, ERA posting and denial follow-up.
100+ experienced applicants. Claim holds, denial and A/R worklists, and payment posting in athenaOne.
140+ experienced applicants. Eligibility checks, claim status and payer portal work.
180+ experienced applicants.
60+ experienced applicants.
50+ experienced applicants.
45+ experienced applicants.
30+ experienced applicants.
30+ experienced applicants.
25+ experienced applicants.
20+ experienced applicants.
20+ experienced applicants.
Applicant counts are from our pipeline as of October 2026 and include applicants with 2+ years in U.S. billing, A/R, payment posting, coding or authorization roles. Don’t see your system? We’ll recruit for it.
Anonymized summaries of real applicants who have worked for U.S. practices. We run a fresh search for every role, so you’ll meet current candidates matched to your specialty and software.
Charge entry, claims and corrected claims, including 3+ years of ABA and behavioral health billing.
Denial investigation, underpayment resolution, appeals and payer follow-up.
Claim prep and submission, rejected-claim fixes, denials, appeals and payment posting.
Summaries are anonymized. Availability changes week to week.
Most practices looking at a medical billing virtual assistant are weighing three options. Here’s how they differ.
| Dedicated biller (Integrated Hire) | Billing company | Local in-house biller | |
|---|---|---|---|
| How you pay | One flat monthly rate, all-inclusive | A percentage of what you collect | Salary plus payroll taxes and benefits |
| Who does the work | One person, on your claims only | A team shared across many clients | Your employee |
| Who sets priorities | You do, day to day | The billing company | You do |
| Hiring and turnover | We recruit, run payroll and replace at no cost | Handled by the company | Yours: recruiting, training, turnover |
| Time to start | Meet your top 3 in ~14 days | Depends on their onboarding | Often 2–3+ months to hire |
| Commitment | No long-term contract. 2 weeks’ notice | Set by your contract | Employment obligations |
Enter your monthly collections and what a billing company charges, or would charge, as a percentage.
At these numbers, a dedicated hire costs $1,350 less per month.
Example figures only. Your biller’s rate depends on the role and experience, and we confirm it on your first call. A billing company may also include coding, software or reporting that one biller doesn’t.
A billing company makes sense if you want someone else to own billing end to end, need certified coding and audit support included, or don’t have enough volume to keep one person busy.
A dedicated biller makes sense if:
We handle the heavy lifting, from sourcing and vetting to monthly payroll, so you can focus on your patients.
Tell us your specialty, payer mix, software and where claims get stuck. We define the role together.
We screen 500+ applicants for U.S. billing experience in your systems and present your top 3.
Meet your finalists. Give them a real scenario, like working a denied claim, before you decide.
Your biller completes HIPAA training and starts in your systems. We run payroll, HR and compliance, and replace them at no cost if it doesn’t work out.
A medical billing virtual assistant handles your practice’s billing remotely: charge entry, claim submission, eligibility checks, prior authorizations, payment posting, denials, appeals and A/R follow-up. With Integrated Hire, they work full-time for your practice only, inside your EHR and clearinghouse, during your business hours.
Yes. Your biller works under logins you create in your own systems, such as eClinicalWorks, athenahealth, AdvancedMD, Tebra, Availity or Waystar. We screen for experience in the systems you use, so training is about your practice’s rules, not the software.
Every healthcare virtual assistant we place completes HIPAA training and certification before they start, and we run background and reference checks. Your biller works strictly within your secure systems, and patient data is never downloaded locally.
We’re happy to walk your compliance lead through how the arrangement is structured.
A billing company takes on your billing and usually charges a percentage of collections, with a shared team working your claims. A dedicated biller is one person who works only on your practice for a flat monthly rate, while you keep control of priorities and processes. If you want someone else to own billing end to end, a billing company may suit you better. Use the calculator above to compare costs.
You pay one flat monthly rate. Recruiting, payroll, HR and compliance are built in, with no setup or recruitment fees. The exact rate depends on the role and the candidate’s experience, and we confirm it on your first call. See our cost comparison for how it stacks up against a local hire.
About 14 days on average. We run a custom search for your billing role, screen 500+ applicants and introduce the 3 billers who best fit your requirements, so you only interview finalists.
Yes. Your biller works your business hours in your U.S. time zone. We recruit people with years of experience working U.S. shifts.
No. You can stop with 2 weeks’ notice, and there’s no long-term contract. If your biller isn’t a good match for your practice, we replace them within 14 days at no cost to you.
Book a short call with Jeff, our Head of Client Strategy. Tell us your specialty, software and where claims are stuck, and we’ll outline exactly who we’d recruit. Clear. Structured. No pressure.
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